Important information for visitors to our events

 

These terms and conditions apply to visitor registrations for events (each an “Event”) organised by Informa Markets (“we/our/us”), which is a trading division of the Informa Group.  The parent company of the Informa Group is Informa PLC.  A full list of entities within the Informa Group
is available on request.

 

As a potential visitor to an Event (referred to as “you/your”), please read these terms and conditions carefully as they contain important information. By submitting your registration, you agree to be bound by these terms and conditions.

  1. Your registration constitutes an offer to Informa Markets to attend an Event. All registrations are subject to acceptance by Informa Markets. If your registration is received in advance of the Event, it will either (i) be confirmed in writing (including, without limitation, by email), or (ii) if written confirmation is not sent within 14 days of us receiving your registration, be deemed to be confirmed unless we notify you otherwise. If your registration is received only at the Event itself, it will be confirmed by the act of Informa Markets permitting you entrance to the Event. Informa Markets reserves the right to refuse to accept any registration. 

  2. Your registration is issued for your personal use only. You may not procure registrations as agent for any third party, sell or otherwise transfer your registration to others or exploit your registration commercially or non-commercially in any way. 

  3. Informa Markets reserves the right at any time to change the format (including, without limitation, from a physical Event to a virtual Event), participants, content, location, dates and timing or any other aspect of an Event, in each case without liability. Informa Markets reserves the right to withdraw any registration after confirmation without liability. 

  4. Except as otherwise set forth on the Event’s registration site: (a) your registration for the Event is irrevocable, and you have no rights to cancel your registration; and (b) any registration fees you have paid will not be refunded for any reason.  

  5. Informa Markets reserves the right to postpone or cancel an Event without liability at any time for any reason (whether or not due to causes beyond our reasonable control). Where an Event is postponed, or where an Event is cancelled but is reasonably expected by Informa Markets to be held at any time in the next calendar year, no refund of any paid registration fees will be issued, but your registration will be valid for any re-scheduled edition of that Event (unless we notify you otherwise).  Where all or part of the Event is cancelled and is not reasonably expected by Informa Markets to be held in the next calendar year, at your election, any portion of the registration fees you have already paid for the Event (or the cancelled portion of the Event, as applicable) will be refunded or a credit note for the amount of the registration fee already paid for the Event (or the cancelled portion of the Event, as applicable) shall be issued and you will be released from paying any further portion of the registration fee.  Service charges are non-refundable. Personal arrangements, including, without limitation, travel and accommodation, are at your own risk and Informa Markets will not be liable for these costs, even if the Event is postponed or cancelled.

  6. Our Events are principally directed at business professionals.  They are generally not intended for children under the age of sixteen.  Without limitation to the foregoing, there may be some areas of our Events where it is inappropriate or impractical for children under the age of sixteen to be present (for example, during executive conference workshops) and Informa Markets reserves the right at any time to restrict entry to such areas accordingly.

  7. Informa Markets reserves the right without liability to refuse admission to, or to eject from, the Event, any person in its absolute discretion, including (without limitation) any person who fails to comply with these terms and conditions or who, in the opinion of Informa Markets, represents a security risk, nuisance or annoyance to the running of the Event. You agree to comply with all reasonable instructions issued by Informa Markets, the venue owners, security personnel and/or management at the Event. 

  8. All unauthorized filming, sound recording and photography, or the unauthorized transmitting of audio or visual material, data or information, is expressly prohibited at the Event. You agree to (i) surrender or destroy on demand any such media recorded in violation of this provision, and (ii) the copyright or other intellectual property rights in such material shall vest in Informa Markets unconditionally, and (iii) hold Informa Markets and all entities in the Informa Group (as well as any employees or other representatives of the same) harmless against any claims made in respect of such unauthorized activities.

  9. You consent to filming, sound recording and photography at the Event as a visitor and you consent to the use by (and waive all rights in and claims arising from use by) Informa Markets (and the use by any third party with the permission of Informa Markets) of any such film, sound recording or photography anywhere in the World for promotional, marketing and other purposes. 

  10. The personal information which you provide to Informa Markets will be held by us on a database and, where we have appropriate authorisation/consent, may be shared with other entities within the Informa Group and selected third parties internationally for marketing purposes. Your personal information may also be shared with government entities and regulatory authorities as required by law. The use that such selected third parties, government entities and regulatory authorities make of your personal information is outside of Informa Markets’ control and we do not accept any liability in this regard. At some Events, exhibitors may use lead generation devices. If you choose to allow your badge to be scanned at an Event, we may pass the information you provide to third parties. For more information about how we may use the personal information you provide to us please see our Privacy Policy

  11. For jewellery Events only: Passport/national identity card numbers and document scans may be collected from visitors to jewellery Events for the prevention and detection of crime, and to protect the security and safety of the jewellery Events.  Such identity verification data will be stored in Informa Markets’ databases for a reasonable time after your visit to the Event. Informa Markets do not use such data for any other purposes and will not share any such data to third parties unless required by law or any lawful request of any enforcement agencies.  Informa Markets will not be able to process your pre-registration to any Jewellery Event without such identity data.

  12. For virtual Events only: You undertake to be responsible for any technical requirements to enable you to access the Event website, app or other platform (the “Event Platform”) provided by Informa Markets for participation in the Event. We cannot guarantee that the Event Platform will operate continuously, securely, without errors or without interruption and we do not accept any liability for its temporary unavailability or for any viruses or other harmful components.  You must not attempt to interfere with the proper working of the Event Platform (for example, by attempting to circumvent security or tamper with, hack into or otherwise disrupt any computer system, server, website, router or any other internet connected device). We do not endorse or accept any responsibility for the content, or the use of, any goods or services that may be identified or described on the Event Platform and we shall not be liable for any loss or damage caused or alleged to be caused by or in connection with use of or reliance on any content, goods or services available on or through the Event Platform or any website or other resource referenced therein. Informa Markets may issue you with a username and password.  Usernames and passwords are confidential and remain the property of Informa Markets at all times and may not be sold, assigned or transferred to any third party without our permission.  Your username and password are personal to you.  You hereby acknowledge that you will not permit others to use your username or password and you will be and remain liable for the acts of any person using your username and password. Any posts, messages, or other materials, information or data you supply or upload to the Event Platform (collectively, “Materials”) will be considered non-confidential and non-proprietary, and we have the right to use, copy, distribute and disclose to third parties any such Materials for any purpose.  You hereby waive any moral rights in any Materials supplied by you for posting on the Event Platform or uploaded by you to the Event Platform to the fullest extent permitted by law. We reserve the right, at our sole discretion, to edit or remove postings to any message boards on the Event Platform and delete or use electronic methods to block or filter any Materials at our discretion, but we do not have an obligation to do so.  You shall not make libelous postings or any postings which are illegal or infringe the intellectual property rights of any third party.  Informa Markets will not be responsible for monitoring Materials for compliance with law. You may use the Event Platform solely for access to the Event. Without limitation, you must not (i) download, store, reproduce, transmit, display, copy, distribute, exploit or use the Event Platform and/or any Materials for your own commercial gain; (ii) use the Event Platform and/or the Materials in any manner other than in compliance with applicable laws and these terms and conditions; (iii) infringe our intellectual property rights or those of any third party in relation to your use of the Event Platform; or (iv) knowingly transmit, send or upload any data that contains viruses, Trojan horses, worms or any other harmful programs or similar computer code. We do not guarantee or warrant that any content available for downloading from the Event Platform will be free from infections, viruses and/or other code that has contaminating or destructive properties. 

  13. Subject to the remainder of this paragraph, Informa Markets and all entities within the Informa Group (as well as any employees or other representatives of the same) excludes all liability for loss, injury or damage to persons or property at the Event. All indemnities, warranties, representations, terms and conditions (whether express or implied) except as set out herein are excluded. Informa Markets and all entities within the Informa Group (as well as any employees or other representatives of the same) accept no liability for any loss, injury or damage whatsoever that you may suffer in connection with or arising from the Event whether direct, indirect, incidental, special or consequential (including, without limitation, loss of profit, loss of business or any other type of economic loss) or otherwise. For the avoidance of doubt, Informa Markets shall not incur any liability whatsoever for any products displayed or sold by any exhibitor at the Event.  The limitations and exclusions in this paragraph only apply to the extent permitted by applicable law. 

  14. The rights of Informa Markets are cumulative and not exclusive of rights and remedies provided by law and may be waived only in writing and specifically.  Any delay or failure to exercise any right is not a waiver.

  15. Informa Markets reserves the right to amend these terms and conditions (without notice) from time to time and you will be subject to the terms and conditions in force at the time that the Event is staged.

  16. In case of discrepancy between the English and other language versions of these terms and conditions, the English shall prevail.

Disclaimer for Activities

You should consider carefully whether you will be able to participate in any activities offered as part of the visitor programme. Informa Markets warns that some activities may be physically demanding and/or carry inherent dangers. You accept that, if a visitor programme exists for the Event you are attending, it is entirely your responsibility to decide whether participation in any activity in the visitor programme is appropriate to your capabilities, aptitude, fitness and health. You also accept that it is entirely your responsibility to observe all safety requirements and instructions that you may be given in relation to such activities. To the extent permitted by applicable law, Informa Markets and all entities within the Informa Group (as well as any employees or other representatives of the same) hereby disclaim any liability for any loss, injury or damage whatsoever that you may suffer in connection with or arising from the Event whether direct, indirect, incidental, special or consequential (including, without limitation, loss of profit, loss of business or any other type of economic loss) or otherwise arising from your participation in any activities offered as part of the visitor programme,  including those that may be caused by the negligence of Informa (including, without limitation, any activities held outside of, or incidentally to, the main Event that you are visiting).

 

Contact Us

If you wish to contact us in relation to these terms and conditions, please contact us at: Informa Markets – Legal Department, Informa PLC, 5 Howick Place, London, SW1P 1WG, UK / +44 (0) 20 7017 5000